March 6, 2017

Posted: March 6, 2017

Present: Holthaus, Beckman, Meyer, Langreck, Lienau.
Absent: None.
Don Dilaura and Karl Schroeder along with Zak Kriener from the Ossian Bee were present during the meeting.

Following the Pledge of Allegiance to the Flag, Mayor Green called the meeting to order at 5:00 pm.

The Mayor announced this was the time and place specified for the hearing for taking action on the proposal to enter into a General Obligation Corporate Purpose Loan Agreement in a principal amount not to exceed $1,550,000. The clerk reported there were no written comments submitted for or against the project. Whereupon the Mayor called for any written or oral objections, and there being none, the Mayor closed the public hearing.

After due consideration and discussion, Council Member Beckman introduced Resolution #585, resolution taking action on proposal to enter into a General Obligation Corporate Purpose Loan Agreement and Providing for the levy of taxes to pay the same, seconded by Meyer.

Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Mayor Green announced the public hearing for the FY2018 Budget was open for any question or comments. There were no written comments or objections submitted, nor were there any comments or objections from those present.

Where then the Mayor closed the public hearing.

Holthaus made a motion introducing Resolution #586, a resolution approving the FY2018 Budget, seconded by Meyer.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Rylund Benzing, on behalf of David L. Schultz and the engineering firm of R.A. Smith National, presented the preliminary plat for the Military Trail Estates subdivision proposed to be built in Ossian. Benzing explained the
subdivision will be developed in phases. Discussion regarding the number of lots being developed, utility access, street location, access to the subdivision, etc took place. Per the City’s Subdivision ordinance, the Council will have the City’s Engineer, IIW, review the preliminary plat before it is approved. Their review of the plat will assure it complies with Ossian’s utilities, streets, etc.

Ryan Becker, representing Becker Hardware, asked the Council if it would be possible to install fuel tanks on the west end of their warehouse building. Following discussion, the Council concluded that due to location and liability issues the request to install fuel tanks was denied.

On behalf of the SW 2017 Prom Committee, Paxton DeVilbiss asked the Council if the City would make a donation for the post-prom event. Lienau made a motion approving a $100.00 donation to the SW post prom event, seconded by Langreck, carried.

Officer Ward reported the Law Enforcement Agreement between the Cities of Calmar and Ossian and Winneshiek County Sheriff’s Department is now effective and seems to be going well. Ward asked the Council if they were concerned with the level of his enforcement in Ossian. It was the consensus of the Council that Ward should continue to do his job as he has been.

The Mayor reported: Don and Brian were able to sweep the streets while it was warm, the electrical improvements being made by Alliant Energy on Jessie Street are going well, a large window was broken in the community center’s entry, the security camera system at the community center building is installed and working and RAGBRAI is expected to come through Ossian.

Don Dilaura updated the Mayor and Council on the problem with the water treatment facilities filter system leaking. He explained fixing the problem may cost as little as $6500.00 or more than $30,000.00 After discussing the matter, the Council directed Dilaura to get a price of what a new filter would cost to see if it would be more cost effective; repairing or replacing the unit. Don also told them the pump, motor, wire and pipe was replaced at the City’s main well and will be online as soon as the water samples allow.

Beckman made a motion approving the following consent items: February 6, 2017 council minutes, clerk’s reports and the monthly bills, seconded by Holthaus, carried.

Sean Snyder, Coordinator of the Winneshiek County Emergency Agency, explained he has created a Debris Management Plan that will be functional for not only the county, but for the city’s within the county as well. He told
the Council to look it over. He noted if the City approved the plan, it would make them eligible for funding if a disaster should occur. The Council will take it under consideration at the April council meeting.

Lienau made a motion that Addendum #1 Bypass Pumping of Sanitary Sewer and Addendum #2 Acceptable Alternate Configurations for Proposed Flat-Top Manholes be approved and become part of the Construction Contract Documents for the Reilly Addition Interceptor Sewer Relocation Project, seconded by Beckman, carried.

Following consideration and recommendation from Adam Moris, project engineer, Langreck made a motion introducing Resolution #587, a resolution awarding the contract for the Reilly Addition Interceptor Sewer Relocation Project to Bacon Concrete in the mount of $206,013.00 along with authorizing the Mayor and City Clerk to sign said contract document and authorize the Mayor to execute the notice to proceed, seconded by Beckman.

Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Council Member Lienau introduced Resolution #588, a resolution dealing with segregation of duties for officers, employees and agents of the City, seconded by, Meyer.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Council Member Beckman introduced Resolution #589, a resolution ensuring the City reports violations of federal criminal law involving fraud, bribery, or gratuity potentially affecting a federal grant, seconded by, Meyer.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Council Member Beckman introduced Resolution #590, a resolution dealing with conflict of interest for City officers, employees and agents of the City, seconded by, Lienau.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Council Member Meyer introduced Resolution #591, a resolution dealing procurement transactions and that they be conducted in a manner that provides full and open competition, seconded by, Holthaus.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted.

Beckman presented various things he found that may might fit well on the Special Use Permit being developed. The clerk will incorporate those items into the proposed permit for review at the April 3, 2017 meeting.

Members of the Council were not yet ready to review the Employee Handbook so no discussion took place. It will be put on the April 3, 2017 for consideration.

At 6:15 pm Beckman made a motion recommending the meeting enter into closed session pursuant to Section 21.5, subsection (1), paragraph (j) of the Code of Iowa to discuss the purchase of particular real estate when premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property, seconded by Meyer, carried with Holthaus, Langreck, Lienau, Beckman and Meyer all voting aye.

At 6:35 Lienau made a motion to end the closed session and return to open session, seconded by Beckman, carried with Holthaus, Langreck, Lienau, Beckman and Meyer all voting aye.

It was the consensus of the Council to continue using Kyle Meyer for mowing Hillside Cemetery.

Meyer made a motion to adjourn, seconded by Beckman, carried. Meeting adjourned at 6:37 pm.